Employment Opportunities

FIRM ADMINISTRATOR/CHIEF OPERATING OFFICER

Rudman and Winchell, a well-respected Bangor, Maine law firm, is seeking an experienced professional and organizational leader to join us as our Firm Administrator/COO.

Position Overview

The Firm Administrator acts as the law firm’s chief operating officer and reports to the Managing Partner and Management Committee, exercising overall responsibility for the firm’s financial management, human resources management, information technology, business development, records, operations, and office administration. The Firm Administrator is responsible for identifying and planning for the changing needs of the organization, including strategic and succession planning, practice management, and risk management. The Firm Administrator serves on all firm committees, including as an ex-officio member of the Management Committee.

Firm Overview

Rudman Winchell is a highly respected, full-service law firm located in Bangor, Maine. Our attorneys handle sophisticated legal challenges in litigation, securities, banking, energy, corporations, estate planning, employment, immigration and environmental law. Our proximity to Canada also offers opportunities for international business practice.

Rudman Winchell was founded by Abraham Rudman in 1917, and as we approach our 100th anniversary, the firm continues to grow while remaining a key player in the regional business community. Currently the firm has more than 30 attorneys and almost 80 total employees, many of whom have been with the firm for more than 25 years.

Our attorneys and staff are encouraged to participate actively in the life of their communities. They serve on volunteer boards and in appointed and elected positions of leadership throughout the region and across Maine.

Location

Rudman Winchell is located in the historic heart of downtown Bangor, a city of 35,000 residents. Bangor lies on the western shore of the Penobscot River, 20 miles upriver from the Atlantic Ocean and Penobscot Bay, site of world-class sailing. Acadia National Park and the recreation resources of Mount Desert Island, Mount Katahdin and Baxter State Park, the Allagash wilderness region, and the ski slopes at Sugarloaf Mountain and Sunday River are all an easy drive from Bangor. The city’s low crime rate, affordable housing, excellent health care services, high quality public schools, university resources, cultural productions and recreational opportunities combine to make Bangor a jewel of a small city and a wonderful place to live and work.

Responsibilities

Financial Management: works closely with the Comptroller to oversee budgeting, financial reporting and analysis, billing and collections, trust accounting, and other financial management functions.

Human Resources Management: works closely with the Human Resources Manager to oversee recruiting, performance evaluation, salary administration, employee relations, benefits administration, payroll, 401K administration, and other human resource management functions.

Information Technology: works closely with the Technology Manager and IT Support Specialist to oversee technology systems design and development, information services, document management systems, information storage and retrieval, telecommunications, and other systems management functions.

Business Development: Works closely with the Manager of Business Development to oversee marketing, communications, branding, forecasting of business opportunities, client and community outreach, and other business development functions.

Records: Works closely with the Records Manager to oversee records management, storage, retention, and destruction.

Operations: Works closely with Building Partner and Operations Assistant to oversee management and maintenance of firm-owned building, inventory purchasing and control, and other operations functions.

Office Administration: Ensures appropriate management of reception/switchboard services, tenant relations, business, commercial, and professional liability insurance, office and space planning, and other office administration functions.

Requirements

  • A thorough understanding of financial and accounting principles
  • Strong human relations and leadership abilities
  • Excellent oral and written communication skills.
  • A minimum of 5 years of experience in business/administrative operations
  • Significant organizational management and supervisory experience
  • A college degree, or comparable work experience
  • Law firm or other professional services industry experience is a plus, as is a CLM or other professional certification.

To Apply

Interested candidates should submit a cover letter, resume, the names and contact information of 3 references (indicating relation to the candidate) and salary requirements to the attention of the "Firm Administrator Search Committee" at the following address: search1@starboardleadership.com.

No phone inquiries, please. Review of applications begins on December 22, 2014.